Free Seating Chart Maker

Start with the guest list and the number of tables your venue can hold. Add your guests — pasting the list is fastest — and give families and friend groups the same group name. Add tables to match the venue, press Auto-seat to get a first draft that keeps groups together, then move people around until it feels right. Finally, drag the tables into the shape of the room and print.

A 60-inch (150cm) round table seats 8 comfortably and 10 at a squeeze. A 72-inch (180cm) round seats 10 to 12, and a 48-inch (120cm) round seats 6. If there's a charger plate, a centrepiece and a full place setting at every seat, plan for the lower number.

A standard 6-foot (180cm) banquet table seats 6 — three a side — or 8 if you put someone on each end. An 8-foot (240cm) table seats 8 to 10. Lining several up into one long table adds about three seats per table joined.

Once the RSVP deadline has passed — usually three to four weeks before the event. Draft it then, and send the final version to your venue or caterer about a week out, since they need the count per table and any dietary notes. Last-minute changes are easy here: move a guest and the chart and printouts update together.

Add them as one entry and set the number of seats — for example 'The Garcia family' with 4 seats, or type 'Alex Kim +1' and the tool counts two. They're always seated together, and each table's count uses the real number of chairs rather than the number of names.

Open a guest's details and choose who they should be kept apart from. Auto-seat will never put them together, and if you move one of them to the other's table yourself, both the table and the summary at the top flag it.

Yes. A head table normally has seats on one side only, so everyone at it can see the room and the room can see them. Choose 'Head table (one side)' as the shape and the chairs are drawn along one edge. A sweetheart table is the same idea with two seats.

Escort cards tell guests which table they're at and sit near the entrance; place cards mark the exact chair at the table. The 'Find your seat' printout is an alphabetical list that works in place of escort cards, and the table cards list who's at each table.

No. Everything runs in your browser and nothing is sent to a server. Your chart is saved in this browser so it's still here if you close the tab, and 'Save chart to device' gives you a file you can open on another computer or phone.

Yes. On a phone the guests, tables and floor plan each get their own tab. Tap a guest's initials, then tap the table they're sitting at, or pick a table from the dropdown next to their name. Tables on the floor plan can be dragged with a finger, and the zoom buttons make small layouts easier to handle.

Print it or save it as a PDF — the floor plan, the guests-by-table list with dietary notes, and the alphabetical list each start on their own page. You can also download the guest list with table numbers as a CSV that opens in Excel, Numbers or Google Sheets.