Free tools
Party planning calculators that give you a real answer
How much to buy, what it will cost, and what you should be doing this week. Free, no sign-up, and everything runs in your browser.
Party Drink Calculator
How much beer, wine, spirits and ice to buy — with a shopping list you can take to the store.
“How much alcohol do I need for 50 guests?”
Open the Drink Calculator →Party Food Calculator
How much food per person, by the pound — mains, sides, appetizers and dessert, without the leftovers.
“How much food do I need for 30 people?”
Open the Food Calculator →Party Budget Calculator
Split your budget across food, drinks, venue and the rest — then see how your per-guest spend compares.
“How much does it cost to throw a party for 50?”
Open the Budget Calculator →Party Menu Maker
Write the menu course by course, mark what's vegetarian, vegan and gluten-free, and share it before anyone arrives.
“How do I share the menu with my guests?”
Open the Menu Builder →Party Timeline Maker
The running order for the day, written for your guests to read — arrivals, dinner, cake, dancing, home time.
“What time should I serve dinner at my party?”
Open the Party Timeline →Party Plan & Planning Timeline
Enter your party date and get a dated countdown — every task to do in the weeks before, on the day it needs doing.
“What should I be doing 6 weeks before the party?”
Open the Party Plan →Party Photo QR Code Generator
Turn your shared album link into a QR code guests can scan — themed, print-ready, and free.
“How do I get everyone's photos from the party?”
Open the Photo QR Code →Free Printable Party Kit
Bunting, place cards, cupcake toppers, food labels and party bag tags — one theme across the lot, printed at home.
“Where can I get free printable party bunting and place cards?”
Open the Printable Kit →How these work
Free, private, and honest about the maths
These are the tools we built for ourselves while making a party planning app. They are useful on their own — no download required.
Nothing is stored, nothing is sent
Every calculator on this page runs entirely in your browser. There is no account, no email box, and no server receiving your guest count.
The method is on the page
Each tool explains how its numbers are worked out, so you can sanity-check them against your own experience instead of trusting a black box.
Answers you can act on
Cases and six-packs rather than servings, pounds and kilos rather than portions, calendar dates rather than 'four weeks before'.
Free on iOS & Android
PlanIt Party Planner — one free app for every party, all year
Birthdays in March, a summer BBQ, a wedding in September, Halloween and Christmas after that. PlanIt Party Planner holds the guest list, budget, menu, shopping list and countdown for every one of them.
- Birthdays
- Weddings
- Baby showers
- Graduations
- Anniversaries
- Halloween
- Christmas
- Summer BBQs
Free to download. Start with one party and keep the app for the next one.